Privacy Policy
How we protect your health information, and what data this website collects.
Effective date: [DATE] · Last reviewed: [DATE]
Plain-English summary: Your health information stays between you, our clinical team, your insurance, and anyone you authorize. We never sell your information. This website collects only what you type into our forms plus basic anonymous analytics.
Part 1 — Notice of Privacy Practices (HIPAA)
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
How we may use and disclose your health information
- Treatment. We use your dental and medical history to provide care, and may share it with specialists, labs, or pharmacies involved in your treatment.
- Payment. We share information with your dental insurance plan (including PPO carriers and the Oregon Health Plan) to verify benefits and process claims.
- Healthcare operations. We may use your information for scheduling, quality improvement, and appointment reminders by phone, text, or email.
- As required by law. We disclose information when required by federal, state, or local law, including public health reporting.
Your rights
- Request a copy of your dental records (we provide them within 30 days).
- Request corrections to your records.
- Request restrictions on how we share your information.
- Request confidential communication (for example, calls to a specific number only).
- Receive a list of certain disclosures we have made.
- Receive a paper copy of this notice at any time.
- File a complaint with us or with the U.S. Department of Health and Human Services. We will never retaliate for a complaint.
Our responsibilities
We are required by law to maintain the privacy and security of your protected health information, notify you promptly if a breach occurs that may have compromised it, follow the duties described in this notice, and not use or share your information other than as described here unless you tell us in writing that we may.
Part 2 — Website privacy
What this website collects
- Forms. When you request an appointment, we receive the name, contact details, and message you submit. This is used only to contact you about scheduling. Please do not include detailed health information in web forms.
- Analytics. We use privacy-respecting analytics to understand which pages are visited. This data is aggregate and does not identify you personally.
- No sale of data. We never sell or rent your information to anyone, full stop.
Text messages
If you provide your mobile number, we may send appointment reminders and scheduling messages. Reply STOP at any time to opt out. Message and data rates may apply.
Contact our Privacy Officer
Questions, records requests, or complaints: call (503) 555-0123, email hello@eastsalemdental.com, or write to East Salem Dental, Attn: Privacy Officer, 1251 Lancaster Dr NE, Salem, OR 97301.
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